Understanding expenses

Expenses enable you to include charges on franchisee invoices that are additional to standard contract fees. You can include one off charges or have a charge be invoiced in a series of installments.

When you enter an expense, the expense is converted into one or more expense lines.

• When you enter an expense with a single installment, it is converted into a single expense line.
• When you enter an expense with multiple installments, it is converted into one expense line per installment. The effective date of the installments are spread across subsequent months.

Expense lines are invoiced in the first invoice run configured to charge expenses and whose period includes the expense line’s Due Date.

Expenses can really lower the communications overhead between the management team and the finance team.

For example, if the management team agrees to run additional advertising in a territory, they can enter the expense as a series of installments. These expenses will automatically be picked up by the invoice run. It avoids having to communicate special payment information to the finance team via email at the beginning or the end of the installments.